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Next Generation RFP Selection Tools

CONDUCT FULLY ELECTRONIC RFP EVALUATIONS FASTER

Simplify team evaluation of requests for proposals (RFPs) by digitizing evaluation team collaboration, boosting employee engagement, and centralizing proposal process scoring activity. Advanced insights from our evaluation project management software help proposal managers ensure their teams make the best decision.

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rfp evaluation software
rfp evaluation

RFP Evaluations don't need to be cumbersome

Without the proper tools, you will likely find yourself frustrated and overwhelmed with your manual business process for scoring RFPs.

  • You frequently have to hunt down evaluators to keep the evaluation on track
  • Your evaluation spreadsheets are difficult to customize for a variety of procurement scenarios
  • Your evaluators fail to leave detailed notes or incomplete information
  • You spend countless hours comparing and tabulating evaluations manually
  • Your evaluators struggle to easily access all the required documents

You can continue to battle these issues...

Or you can unleash your potential

Here's how

software evaluation tools

A Better Simpler Faster way to evaluate & score RFPS

Standardize The Process

Leverage RFP templates & libraries to quickly facilitate single or multi-round evaluations ensuring consistency in your evaluation process.

Increase Visibility

Real-time evaluator progress bars provide you with full visibility into the scoring process helping you track the progress of each evaluator.

Streamline Collaboration

Built-in team messaging allows you to seamlessly communicate with all your evaluators by providing guidance, updates, or reminders.

Reduce Errors

Required fields force evaluators to answer questions and leave notes. All evaluations are scanned for errors, preventing incomplete submissions.

CRAFT THE PERFECT EVALUATION WITH CUSTOM CRITERIA

Build the perfect evaluation by customizing each round with multiple criteria options, document management, weighted scoring, and more, allowing you to determine what is important. Save time by leveraging a pre-built criteria group from your scoring library.

  • Selectable Value(s)
  • Minimum to Maximum Ranges
  • Criteria Weighting
  • Automatic Scoring
rfp scoring criteria
rfp multi round scoring

EVALUATE PROPOSALS OVER MULTIPLE ROUNDS

Use our software evaluation tools to create single or multi-round scoring events and easily invite evaluators. Leverage the template library or customize criteria and weighting for each round or event.

  • Unlimited Rounds
  • Hide Pricing By Round

SEAMLESSLY COLLABORATE WITH YOUR EVALUATION TEAM

Keep communication flowing with our built-in evaluator communication tools. Keeping everyone on the same page is crucial for a successful evaluation.

  • Individual & bulk communication
  • Unlimited Messages

Score RFPs anytime, anywhere

Easily switch between reading various RFx documents and evaluating with our simplified scoring view. You can access various bid documents, preview them in the window, and score them without ever having to leave the page.

  • Preview all bid documents in one place
  • Responsive Design

TRACK EVALUATION PROGRESS IN REAL-TIME

Gain visibility into your evaluation teams’ scoring activity and progress. Reminder messages and dashboard alerts help ensure the team remains on schedule.

  • Status Reports
  • Smart Dashbaord
  • Team Messaging
  • Employee Performance Management
bid evaluation team progress
bid tabulation

Tabulate & compare Evaluator responses instantly

The Evaluation Summary and Detail report outlines the highest to lowest ranked supplier (proposer). Detailed criteria scoring information is tabulated by evaluator and supplier. Quickly sort and filter information to your liking. As always, you are able to quickly export the results to Excel.

  • Instant Tabulation
  • Export to Excel
Download Example Excel Document

Gain Insight into your sourcing data

Being a data-driven solution, our solution is packed with actionable analytics. Leveraging data helps ensure that you are making the best sourcing decision possible and allows you to have confidence in the choices you make. The sourcing data is neatly compiled into easy-to-read reports that can quickly be exported and distributed to key stakeholders.

bid evaluation team progress
rfp multi round scoring

Eliminate Bottlenecks

Quickly identify evaluations that are behind schedule, have low participation, or are getting stuck in certain rounds of the evaluation.

Dive Deeper

When our solution tabulates all the evaluations, it automatically includes relevant evaluator notes with the associated score giving you full insight into their justification behind the score.

Remain Unbiased

The ability to hide pricing from evaluators in certain rounds allows your team to focus on the quality of the service or the proposal that best meets your organizations' needs.

Solution Overview

POWERFUL TOGETHER AND SEPARATELY

Packed with powerful RFP tools, Ion Wave’s strategic sourcing management software makes it easy for procurement teams to get the most out of their purchasing. Choose from our suite of products to build the perfect sourcing solution for your team. 

  • Easy To Use
  • Quick Implementation
  • Phenomenal Support
Supplier Management

SUPPLIER MANAGEMENT

SUPPLIER MANAGEMENT

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Electronic Bidding

ELECTRONIC BIDDING

ELECTRONIC BIDDING

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Bid Evaluation & Scoring

BID EVALUATION & SCORING

BID EVALUATION & SCORING

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Contract Management

CONTRACT MANAGEMENT

CONTRACT MANAGEMENT

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Reverse Auction

REVERSE AUCTION

REVERSE AUCTION

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Single Sign-On (SSO)

SINGLE SIGN-ON

SINGLE SIGN-ON

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Ready to simplify your RFP Evaluations?

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Pricing Information

Frequently Asked Questions

No, you are not required to have both pieces of software. However, if you use our Electronic Bidding solution you can seamlessly pull in the RFP project to assess the proposals and award them by leveraging RFP automation.

Absolutely! You are able to customize each scoring round with your specific criteria. You can even require evaluators to answer questions and document their notes.

While each bid evaluation solution is different, here are some general features you can expect to find:

  • Document distribution & storage
  • Evaluator notifications & messaging
  • Evaluator scorecards
  • Scoring Tabulation & consensus data

Thanks to our solution being so easy to use and our phenomenal customer support team, the average implementation takes a couple of months. Depending on the size and needs of your team, your implementation may be shorter or longer.

Solutions

Capabilities

  • Strategic Sourcing Software
  • RFP Platform
  • Bid Tabulation Software
  • Invitation to Bid Software
  • RFP Error Checker

Company

Resources

Ion Wave Technologies